Just in case…

Hello again and happy weekend to you. I’ve talked to a lot of remodelers lately and the consensus is OVERWHELM. The summer is getting warmed up and homeowners are stampeding to their contractor of choice. Most remodelers are getting a backlog and are struggling to juggle all the jobs they have on the books. 

Some of you have already taken refuge in my Scientific Remodeling System eCourse. If you haven’t and are feeling overwhelmed, take a look at it. It will help you through this very busy year. After all, when times are good, make the most of every opportunity you have. Don’t let a glut of opportunities turn into a lot of work with little to show for it.

Now, onto the “Just in case…”. One of the secret Ninja tools that will help you through these good times is Evernote. I’ve told you about it many times. Yet some of you may not have started using it yet. Others would like to know how to make better use of it. 

So today I’ve put together a 2-Part Series with 9 Cool Evernote Tips that will help you become an Evernote expert. Read them, try them, and put them in your tool bag. The more you use and know about Evernote the better off you will be. Set aside some time this weekend and go through these tips. Let’s get started. 

1. Creating a Stack

Evernote is collection of notes. Notes go into a Notebook. And there’s still one more organizational level you can use called Stacks. Stacks are merely a collection of Notebooks. 

You can create Stacks on desktop applications. You can’t make them on your phone or tablet. One of the easiest ways is to drag a notebook onto another notebook. This creates a stack. Now rename the stack to whatever you want to call it. For instance, I have a stack called Reference. The notebooks within the stack are Recipes, Family, Receipts, Books to read later, Orders, and Devices. I also have a notebook in this stack called Reference where everything else goes. 

Stacks can’t be shared, but the notebooks within the stack can. 

Here’s a short video showing you how to set up Stacks.

2. Installing an Evernote web clipper on an iPad

An iPad is a great place to use Evernote. Cooking at night, looking up an old article, sharing a note with a friend, or checking on a reservation you made. It’s fast and very convenient. Installing Evernote on the iPad is the same as the phone, i.e., get it at the App Store or Play store. What it lacks is a web clipper though. Here’s a video on how to set up a web clipper in Evernote on your iPad. Now you can click the bookmarklet and save pages to Evernote.

How to Setup the Evernote Web Clipper Bookmarklet on a Apple iPad

3. Evernote Reminders

This is a relatively new Evernote feature; one I thought they would never create, because of the possibility of too many notifications. Use it sparingly. You’ll find it surprisingly useful when you want to be reminded about a note that you’ve tucked away. For instance, says you found the perfect gift for your spouse or kids. Use the web clipper and put the web page in Evernote. Then set an alarm for 1 week before the occasion and up it pops. You make the order and become, once again, a hero in their eyes. 

Here’s how to use it. At the top right of Evernote desktop, is an icon of a small alarm clock. In the iPhone app it is at the bottom of the screen. Click on it to set reminders. You can set reminders for a certain date and time. Use Reminders to add alarms to notes, pin your important notes to create a to-do list, and check off tasks as they are completed. You’ll get an email notification when the reminder is due. 

4. Voice Recognition

This is an underused and little known feature, but once you start using it, Evernote becomes a brand new tool. You can make audio notes easily by clicking on the microphone icon and start talking. (Note that the microphone will not show up when your cursor is in the title area; only when your click in the body of the note.) When you are done, click the save button. Now your audio recording is saved in the note. It can be heard by clicking the audio placeholder in the note. You can also write text notes in the same note while the recorder is on, e.g., if you are in a lecture or seminar.

A recording can be as long as you have storage capacity in the note; free users have 25 MB and Premium users have 100 MB per note. If the audio note is larger than the permitted size, it will not sync to your other devices.

You can drag any pre-recorded audio file such as a song or lecture into a note. For instance, a bird watcher could drag in birds songs and write the name next to each audio recording. Then when they want to hear a bird song, just search for the bird’s name and listen to their song. And as I mentioned you can write in the note, add images, add web clippings, etc., all in the same note. 

5. Using GeoLocation

Geolocation allows your device to detect where you are. This is very convenient if you are traveling, want to know the weather wherever you may be, want to find the nearest coffee shop (Yelp app), or want Instagram to tell your friends where you are. 

For this to work you have to allow your device to detect your location. For Evernote geolocation to work on an iPhone or iPad, go to Settings>Privacy>Location Services and turn Location Services On. You can also turn Location Services on or off for individual apps. Scroll down the page and you’ll see a list of apps that use Location Services. Turn them off or on by touching the round button. 

There are many ways this can be useful. For instance, if you photograph your jobs (and your camera’s and Evernote’s Location Services is turned on), when you take the picture  with the Evernote camera, the location will be recorded on that note. Go to your Evernote app and touch Places. Then zoom in on the location of the project. You’ll see a pin there. Touch the pin and it will pull up all the notes and photos written or taken at that site. When you think about it, this is a great way to record the time and location and turn it into a searchable note that you can find years from now. Yes, you can do the same thing with your phone’s camera, but it won’t consolidate all the pictures and notes taken in that location. 

Recently I was at my accountant’s office paying him for his services. He showed me a document which needed to stay in his office. Rather than asking him to copy the document, I photographed in with Evernote. When I zoom into his office location in Places, I can quickly find that document, even if I don’t know the tag or any verbiage in the document. 

When you are on vacation, all your pictures will show up on Places. Take pictures of jobs, restaurants you like, points of interest, and events. I’m sure you’ll discover dozens of ways that Evernote geolocation will improve your life.

Opportunities lie ahead

Next week I’ll go over the 4 final tips. You’ll discover new ways to use the Clearly reader extension, your Evernote email address, see related results when using a search engine, and ways to maximize the usefulness of the Evernote camera feature. 

Make the most of your week. It will be filled with opportunities; you just have to recognize them. 

Wishing you the best of fortune, Randall

This article was written by Randall Soules, remodeling coach, adviser, educator, and creator of the Scientific Remodeling System, showing you better ways to advance your business, raise your profits, and improve your life, through the use of superior remodeling processes. If you would like to learn more about this eCourse, click here. He also provides one-on-one coaching to a limited amount of contractors. You can contact Randall at Randall@scientificremodelingsystem.com.

You are free to reprint this article as long as it is displayed in its entirety, without modification, and with a live link to ScientificRemodelingSystem.com ©2013-2014 ScientificRemodelingSystem.com


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